ChaiTrack
The #1 digital platform for Assam's small tea growers and leaf collectors. Track tea leaf deposits, manage crop advances, log payments, and generate instant PDF invoices with robust offline-first synchronization.
PROBLEM STATEMENT
Remote tea plantations in Assam suffer from frequent, severe internet outages, forcing organizers to rely on paper registers. Paper tracking leads to frequent leaf-weight disputes between growers and collectors, lost or rain-damaged records, zero cumulative transparency, and silent annual revenue leakages of up to 20%.
PROJECT IMPACT
Installed acrossSonitpur, Lakhimpur (Ghilamara), and major tea-producing zones in Assam, ensuring verified digital deposit passbooks, tamper-proof weight logs, and fair payment settlement for hundreds of independent growers.
Overview
ChaiTrack is a highly specialized digital workflow and ledger platform built for Assam’s small tea grower (STG) ecosystem. Designed to bridge the gap between traditional agricultural workflows and modern digital accountability, ChaiTrack replaces fragile paper logs and manual registers with a secure, offline-resilient SaaS ecosystem.
Small tea growers and collectors can record daily leaf harvests, log crop advances, track outstanding payment balances, and view cumulative yield histories in real time.
Core Product Capabilities
1. Digital Deposit Passbook
The primary digital ledger for growers, resolving disputes over leaf weights and deductions.
- Instant Weight Logging: Collectors record morning and evening leaf deposit weights on-site.
- Dynamic Deductions: Deduct weight for moisture, coarse leaves, or trash according to predefined standard tea board guidelines.
- Instant Balance Updates: Cumulative deposit weights and running balances are updated in the grower’s digital profile immediately.
2. Payment & Advance Management
Secures the financial health of small farmers through transparent payment tracking.
- Advance Ledger: Log seasonal cash advances, fertilizer loans, or diesel credits provided to growers.
- Automatic Adjustments: Automatically deduct advances from weekly or monthly leaf payouts.
- Status Tickers: Monitor pending payments, processed transfers, and total earnings.
3. High-Fidelity PDF Reports
Produces formal statements that build trust.
- Grower Summaries: Export comprehensive monthly statements detailing every deposit, deduction, and payment received.
- Collector Logs: Aggregated reports for collectors to manage transport logs and factory deliveries.
- WhatsApp Integration: Share official statements and balance notifications directly with growers via WhatsApp.
Architectural & Offline Resilience
Designed for remote, high-humidity tea garden estates where standard web applications fail due to lack of network bandwidth:
1. SQLite sync Kernel
ChaiTrack runs on a hybrid on-device SQLite database and cloud-based PostgreSQL backend. Harvest weights and financial ledger items are written to the local SQLite database first, enabling collectors to operate fully in remote gardens with zero active internet connection.
2. Auto-Sync Protocol
The application continuously polls for internet availability in the background. The moment a mobile network or WiFi signal is detected, a custom synchronization engine performs two-way diffs to merge local edits with the central PostgreSQL database safely, resolving any write conflicts deterministically.
3. Lightweight, Energy-Efficient Design
The localized server components are written in highly optimized Go, allowing them to run on extremely low-cost, fanless on-premise hardware (such as single-board computers) without any ventilation requirements, enduring Assam’s humid summer monsoons.